Who’s serving with no clearance
Sample9
3 before their next shift. Shield reads the schedule, so someone with no check record at all still shows up here.
Early access
Volunteer screening, from Planning Center
See which volunteers are cleared to serve, straight from Planning Center.
For churches that use Planning Center, and the staff who look after volunteer screening.
Works with Protect My Ministry (Planning Center 2.0 integration) and Checkr.
Shield is in early access with a few Planning Center churches. It opens to everyone soon.
- Background checks and training for every volunteer, on one screen.
- Know which checks and trainings run out in the next 30 days.
- Shield only reads Planning Center. It never changes anything there.
- Serving with no clearance in force3 before their next shift9
- Check expires within 30 daysCurrent and clear today12
- Check in flight, but stalledOrdered and stuck2
- Serving with children, cleared, no trainingRostered with children23
- Invitation expired, or check canceledOrdered, then stopped4
- 0
- changes made in Planning Center. Shield only reads.
- 30
- days' warning before a check runs out.
- 24
- months of rescans, planned month by month.
The problem
Planning Center can’t show you who’s serving without a check.
Every screening view starts from a check record. A volunteer who never had one isn’t late or missing on any list: they simply aren’t there. Shield starts from who is actually serving instead.
Today
- Checks in People, schedules in ServicesTo see who serves without a check, someone has to join the two.
- Training often lives somewhere else againAnother login, and another list.
- So someone keeps a spreadsheetCopied by hand, and out of date the week after.
- And someone serves with no check at allOn no list, because there is no record to list.
With Shield
- Shield starts from the scheduleEveryone rostered on a counted team in the last 90 days, or on a plan in the next 60.
- Every check and its dates, beside each nameCleared, in progress, expiring or missing, read from Planning Center.
- Training too, if your church uses itWho finished, who started and stopped, and who has no record.
- Read fresh every nightAnd managers can refresh whenever they need to.
What Shield shows
Every number opens to the names behind it.
The questions screening staff ask every week, answered on one screen. The figures below are samples, made up to show the shape.
Cleared to serve
Sample184
of 207 people serving hold a clearance in force.
Expiring in 30 days
Sample12
- Jordan P.Kidsin 6 days
- Maria S.Studentsin 13 days
- Sam T.Securityin 27 days
Checks in progress
Sample7
- Waiting on the volunteer5
- Report processing2
2 stalled, and listed on their own.
Serving without training
Sample23
- Started, never finished9
- No training record14
Cleared and rostered with children. Shown when your church uses training.
Worklists
Start the week with what needs doing.
Shield opens on Needs action: each row is a count, and opening it lists the people. Every name links to their Planning Center profile, where the work happens.
- Serving with no clearance in force
- Check expires within 30 days
- Check in flight, but stalled
- Invitation expired, or check canceled
- Started training, never finished
- Background check needs review
The rescan runway
SampleClearances coming due, month by month. Shield looks two years ahead, so a heavy month is seen before it arrives.
- 4Dec
- 6Jan
- 12Feb
- 3Mar
- 8Apr
- 5May
- 14Jun
- 9Jul
- 2Aug
- 7Sep
- 11Oct
- 6Nov
Works with
Built for the screening your church already uses.
Protect My Ministry
With Protect My Ministry's Planning Center 2.0 integration, checks land in Planning Center People, and Shield reads them there. For safety training, an admin can import Protect My Ministry's training export.
Checkr
Checks run through Checkr's Planning Center integration are recorded in People, and Shield reads them the same way.
Only through Planning Center
Shield connects to Planning Center's API and nothing else. It never logs in to your screening provider and never orders a check.
Shield isn't affiliated with or endorsed by Protect My Ministry or Checkr, and it doesn't run background checks. Your church's screening provider does.
How it works
Three steps, and nothing new to keep up.
Sign in with Planning Center
Shield reads background checks from People and schedules from Services, with Planning Center's own sign-in.
Choose the teams that count
Tick which Services teams Shield counts, and which of them require training. New teams wait for your decision.
Work the list
Open a count, see the names, and follow each one to Planning Center. Shield reads again every night.
Trust
It reads Planning Center. It never writes to it.
Read-only, by design
Shield never orders a check, sends an invitation, emails a volunteer or changes anything in Planning Center.
Your permissions, not ours
Names, and anything opened from a list, are read live with your own Planning Center account. If you can't see it there, you won't see it here.
Only what the counts need
Shield keeps statuses, dates and ids: enough to count and to list. Reports, scores and note text stay in Planning Center.
Never stored by Shield
- Background check reports
- Links to a report
- Training scores
- Certificates
- The text of notes
Know who’s cleared to serve, before they serve.
Shield is open to a few Planning Center churches first. Ask about early access, or look around the demo: it runs on sample data.
About wtxLabs
Shield is made by wtxLabs. Our specialty is helping churches get the most out of Planning Center. Learn more about wtxLabs or contact us.